1Scope
8beehives Inc. (“8beehives,” “we,” “us,” or “our”) operates the website at 8beehives.com (the “Website”). This Privacy Policy explains how we handle personal information from Website visitors, people who request early access or send us a message through the Website’s forms, and people who apply for a job through the Website or by emailing us.
This policy also covers our follow up on those inquiries. This policy also covers text messages that you agree to receive from 8beehives (Section 9). It does not describe the handling of restaurant guest records through our products. Separate privacy notices and agreements apply when you use our products or services.
2Information we collect
Information you provide. When you submit a form or email us, we collect the information you choose to provide:
- Contact form: your name, email address, restaurant name (optional), your message, and whether you asked to receive product news and updates.
- Early access form: your first and last name, work email, and whether you are a restaurant operator, investor, technology partner or contacting us for another reason. Restaurant operators also give their restaurant or group name, number of locations and role, and may tell us the systems they use today, what costs them the most each week, which product they would like to start with, and a link to their menu. The form also records whether you asked to receive product news and updates.
- Job applications: your first and last name, email address, phone number (optional), where you are based, profile or website links (optional), your answers about authorization to work in the United States and visa sponsorship, your résumé, and anything else you include in the careers form or when you email careers@8beehives.com.
- We also keep the emails we exchange with you when we respond or arrange a meeting.
How the forms send your information. When you submit a Website form, what you entered is sent to our form-processing service on Amazon Web Services (AWS), which stores it in our database on AWS and sends a copy through our email delivery provider, Twilio, to our business email at Google Workspace, where we read and answer it. A résumé you attach is stored in private file storage in our AWS account and sent as an email attachment.
Information from Website use. When you visit, our hosting and content delivery providers, Cloudflare and Amazon Web Services (AWS), receive technical information such as your IP address, browser and device details, the pages requested, and timestamps, and may keep it in server and security logs. We keep these logs for up to 90 days, as described in Section 6.
The Website’s pages do not set cookies, store information in your browser, or use analytics, advertising pixels or other tracking tools. The fonts and the video on the Website are hosted with the Website, not on a third-party service.
Please provide business contact information and only the details needed for your inquiry. Do not submit restaurant guest lists, payment card numbers, passwords, health records, or other unnecessary sensitive information through Website forms.
3How we use information
We use information to respond to your inquiry, discuss your needs, arrange demonstrations or meetings, manage early access requests, review job applications, and keep records of those communications. We may also use technical information to operate and protect the Website and investigate technical problems or misuse.
We send product news and updates by email only if you tick the optional box on our forms, or otherwise ask us to. You can opt out at any time as explained in Section 7. Ticking the required box on our forms lets us reply to your inquiry and contact you about your interest in 8beehives; it does not sign you up for product news. We do not use your information for calls or text messages without separate permission.
4Who receives information
Authorized 8beehives personnel may access information to handle inquiries, applications and the Website. We use service providers that receive only the information needed for their functions: Cloudflare and Amazon Web Services (AWS) for Website hosting, content delivery and security, AWS for processing and storing form submissions, Twilio to deliver form submissions to us by email, messaging platforms and telecommunications carriers to deliver text messages (Section 9), and Google Workspace for business email.
We may disclose information when reasonably necessary to comply with law or valid legal process, protect rights or safety, investigate misuse, or obtain professional advice. Information may also be transferred as part of a merger, acquisition, or sale of business assets, subject to applicable law and appropriate protections. We may disclose information at your direction or with your permission.
5Cookies, analytics and privacy signals
The Website does not currently use cookies, analytics, advertising pixels or browser storage, so there is no cookie preference control. If we add any of these, we will update this policy first and ask for permission where the law requires it.
We do not sell personal information, and we do not share it for targeted or cross-context behavioral advertising. Because of this, Global Privacy Control signals do not change how the Website handles your information today; if that changes, we will treat a Global Privacy Control signal as a request to opt out.
The Website does not track visitors across other websites over time, so it does not respond differently to Do Not Track signals.
6Retention and protection
We keep information for these periods:
- Contact and early access inquiries: for two years after our last communication with you, unless we have an ongoing business relationship.
- Product news and updates: until you unsubscribe. After that, we keep only your email address on a do-not-contact list so that we do not email you again.
- Job applications: for four years after we make a hiring decision, to meet employment record-keeping requirements, then we delete them. If you ask us to keep your application on file for future roles, we keep it until you ask us to remove it.
- Website and server logs: for up to 90 days, unless we need them longer to investigate a security issue or misuse. Cloudflare processes traffic data under its own privacy policy.
Deleted emails may remain in our email provider’s systems for a short time before they are permanently removed.
Form submissions are stored in a database, and résumés in private file storage, in 8beehives’ own AWS account, which only authorized 8beehives personnel can access, and are delivered to a Google Workspace email account. Access to that email account is restricted to our Chief Executive Officer and our technology lead, and each of their accounts is protected by two-step verification. No system can guarantee complete security. Please contact us if you believe information submitted through the Website has been compromised.
7Your choices and requests
To stop product news and updates, use the unsubscribe link in any such email or write to info@8beehives.com. We may still respond to an inquiry you start. To stop text messages, reply STOP (Section 9). You can also contact us to request access to, correction of, or deletion of information you submitted.
Depending on your location and the law that applies, you may have additional rights, including obtaining a copy of information, withdrawing consent, or opting out of certain disclosures or uses. We handle requests subject to applicable requirements and exceptions and may verify your identity where appropriate. Where a right to appeal applies, send your appeal to info@8beehives.com.
8Other websites and children
The Website links to few outside services, and its pages load no third-party service. Third parties’ own privacy policies apply to information they collect independently. Our providers, including Cloudflare, AWS, Twilio and Google, may process information in the United States and other countries where they operate. Our AWS services run in the US West (Oregon) region.
The Website is intended for restaurant businesses and other professionals seeking information about our business and products. It is not directed to children under 13, and we do not knowingly collect their personal information. If you believe a child has submitted information, contact us so we can review it.
9SMS communications and mobile privacy
When you opt in to receive text messages from 8beehives, we collect your mobile phone number, consent information, and messaging records to provide the communications you requested. These may include demo appointment confirmations and reminders, onboarding information, account and service updates, and customer support responses. Promotional messages are sent only with your separate consent.
Message frequency varies. Message and data rates may apply. Consent to receive text messages is optional and is not a condition of purchasing products or services.
We do not sell, rent, or share your mobile phone number or SMS opt-in and consent information with third parties or affiliates for their marketing or promotional purposes. We may provide this information to service providers, including messaging platforms and telecommunications carriers, solely as needed to deliver and operate our messaging services. These providers may not use it for their own marketing. These restrictions apply notwithstanding any other data-sharing provisions in this Privacy Policy.
You may opt out at any time by replying STOP to a text message. After opting out, you may receive a final confirmation message. For assistance, reply HELP or contact us using the contact information in this Privacy Policy.
We retain mobile numbers, consent records, and messaging records only as reasonably necessary to provide messaging services, honor opt-out requests, and meet applicable legal obligations.
10Updates and contact
We may update this policy when Website practices or legal requirements change. We will post the revised policy with its effective date and provide additional notice or obtain permission where required.
8beehives Inc.
Privacy contact: info@8beehives.com
See also our Terms of Use.
